You Need To Arrange An Important Meeting. What’s Next?
- Choose The Right Meeting Type.
Meetings can be formal or informal, large or small, impromptu or highly organized. Choosing the right type of meeting that suits particular purpose is very important. A brainstorming session might not suit well with stuffy boardroom, or reclining beanbags for a shareholder meeting.
- Manage The Costs.
Be realistic. Strike a balance between travel and accommodation costs. Ask yourself these questions: Is it worthwhile to fly everyone to travel far for a one-day meeting? How much fund do I need to make sure the delegates or participants are comfortable for multi-day events?
- Find The Right Date.
Find out local public holidays if you are planning an overseas meeting. Some participants can be very reluctant to attend a meeting during holiday or weekends.
- Decide On The Meeting Structure.
It should give you an indication of how long an event will last. Keep it simple! Stick together, and make sure you include breaks in the meeting.